Job: Freemuse is looking for a Senior Programme Coordinator

 

Senior Programme Coordinator

 

 

 

Closing date:     11 June 2018

Contract:           Fixed term: 21 August 2018 – 12 April 2019

Salary:               Competitive

Location:           Copenhagen

Freemuse (www.freemuse.org) is a Copenhagen-based international human rights organisation defending artistic freedom. Freemuse has UN ECOSOC consultative status and is generally regarded by the UN, international organisations and partners as the world’s leading NGO in the field of freedom of artistic expression and creativity.

Freemuse monitors and documents violations of artistic freedom, and expose laws and policies that enable and sustain these violations. We leverage evidence-based advocacy for systemic structural changes at the international, regional and national levels working with partners, artists, and activists in the global south and north. Freemuse campaigns for and supports individual artists, focusing on women artists at the international and national levels. We facilitate and grow locally-owned national coalitions to defend artistic freedom and support their campaign and capacity building.

Job Purpose
The Senior Programme Coordinator will be responsible for the effective day-to-day management of Freemuse’s programmes and projects, including developing, implementing, monitoring and reporting. They will play a key role in delivering programme intended results, and ensure the smooth management of work plans, budgets and reporting. The Senior Programme Coordinator will report to the Executive Director and manage 3-5 team members.

 

Main Responsibilities include:

1. Financial management and reporting: Tracking and coordinating financial information flows; managing expenditure with periodically tracking and invoicing to donor deadlines, and ensuring compliance with the internal and donor’s financial principles, value for money, and key performance indicators.
2. Designing and managing the reporting process: Responsible for ensuring regular reporting on performance and compliance to donors is delivered according to an agreed timetable.
3. Planning and performance support: Providing guidance and support to project teams for planning, delivery, and reporting; co-ordinating with key internal support teams; maintaining an overview of output delivery and flagging any risks to the Executive Director.
4. Manage donor relations and business development processes: Identification of new opportunities for business development; securing additional funding; leading the process of the preparation of bids and proposals; developing budgets and tailoring technical documentation.
5. Knowledge management: Coordinating the development and functioning of internal and external knowledge management systems, networks, to ensure strong internal and external relationships; managing activities and supporting teams to promote project output dissemination and uptake, with input from the communications team.
6. Partnerships and external relations: Working with the team on developing and formalising key partnerships and relationships for project implementation; facilitating external relations with relevant stakeholders; convening high-level project and stakeholder meetings as required.
7. Contribute to communication and engagement with the artistic freedom community, including donors, academics, artists, intergovernmental organisations, governments, and civil society organisations to ensure and strengthen programme learning, relevance, and impact.
8. Develop and support of a community of practice, including facilitating shared learning and capacity development for regional and national partners so that they can effectively monitor, document, and report development and violations of artistic freedom.
9. Act as Executive Director as required, as well as taking on other unplanned responsibilities and tasks.

Skills and Experience

Programme Management

• Significant programme management experience and proven ability to manage multiple project-level outputs.
• A strong track record of reporting on complex donor-funded (e.g. multi-sector or multi-country) projects or programmes, monitoring performance standards through task-management structures, and delivering convincing and quality reports.
• Extensive budget administration and reporting experience, ideally including devolved budgets. Ability to manage and develop financial information systems to support timely donor reporting and business planning.
• Proven track record of effective co-ordination with key internal support functions, in support of project/programme output planning, delivery, reporting, and dissemination.
• Excellent time management skills and proven ability to organise inputs from other individuals and teams in order to meet key project or programme deadlines.

Relationship Management

• Strong soft skills, people relationship management and a high level of emotional intelligence.
• Proven sound judgement and ability to make decisions and work well under pressure, ambiguity, and conflicting priorities and situations.
• Demonstrable ability to form strong and productive working relationships with external stakeholders and partners for learning and knowledge sharing.
• Proven ability to influence and negotiate with staff and stakeholders in relation to project and programme management and delivery, often without direct authority.
• Ability to anticipate and manage risk and take active steps to mitigate them, and act quickly to deal with emerging challenges.
• Willing and able to take risks.

 

General management

• Ability to maintain a high-level overview of programme performance and progress, and provide hands-on support to project teams as necessary.
• Excellent attention to detail, especially in ensuring consistency across multiple reports and project documents.
• Proven experience in workload management for own self and team members.

Desirable

• Knowledge and understanding of freedom of artistic expression and creativity.
• Experience working on international policy, advocacy, and campaign programmes on similar or related context.
• Experience working in developing countries relevant to Freemuse’s work.

Qualified candidates are invited to submit their application (CV and a motivation letter addressing their fitness against the required qualifications) to Freemuse at [email protected] by 1 pm CET on 11 June 2018.

No phone calls please.

Only short-listed candidates will be contacted.

 

 

 

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