Job: Project Administrator – PS Centre

The International Federation of Red Cross and Red Crescent Societies Reference Centre for Psychosocial Support (PS Centre) is looking for a project administrator to join our international team in Copenhagen at the PS Centre. We are excited to offer the right candidate the opportunity to take the responsibility of coordinating and administratively supporting a variety of activities on donor-funded projects ultimately related to capacity building of Red Cross Red Crescent National Societies globally.  

As our project administrator you will coordinate project activities, manages schedules, and ensures project deliverables are completed on time and within budget – in close collaboration with the Project Manager. In this position you will coordinate, administrate and execute a selection of activities on multi-annual projects. Currently, the IFRC PS Centre is implementing 5-8 small to large scale projects and several more are in the pipeline. As a project administrator in the IFRC PS Centre you will collaborate closely with an interdisciplinary team of highly talented and dedicated PS Centre co-workers, National Society focal points and external partners. In this position you will be allocated for coordination of activities and administrative support on at least two specific projects; ‘Supervision – The Missing Link’ project and the ‘MHPSS Roadmap’ project. You will be working closely with the Project Managers and Project Director of these projects though have responsibility for independent project tasks.

You will become part of a lively, ambitious, and well-functioning international team, where we care for each other and value a good work-life balance. The position is based in Copenhagen and it is a requirement to work out of the Copenhagen office based in CPH NW.

Key tasks and responsibilities

• Contribute to high quality delivables on donor-funded projects.
• Coordination and administration of projects activities on selected projects.
• Support the project teams in ensuring compliant implementation of projects.
• Support the  project teams in ensuring that key deliverables are completed in a timely manner.
• Support Project Managers in monitoring timelines and ensuring timely progress of the project collaboration.
• Support Project Managers in coordinating with external project partners and internally across PS Centre units
• Ensure correct filing of projects related documents according internal and donor requirements.
• Organise, coordinate and participate in partnership meetings as specified by project plans.
• Responsible for the project team and stakeholder coordination.
• Ensure administrative and logistical support to the coordination of events and trainings – in physical, hybrid and online settings.
• Responsible for the preparation and documentation of project and stakeholder meetings (e.g., minutes taking).
• Contribute to selected fundraising and proposal development processes if relevant.

Experience and skills

• Minimum 3 years’ working experiences within coordination, administration and execution of project activities.
• Experience from humanitarian and/or development aid projects – knowledge about MHPSS is advantageous.
• Experience from facilitation/participating in project meetings on all levels and with cultural diversity.
• Relevant educational background.
• Fluency in spoken and written English required, working knowledge of Danish a strong asset.
• Knowledge of spoken and written Arabic, French and/or Spanish is an added advantage.
• Strong organizational and administrative skills
• Strong computer skills, including Microsoft Office package, Sharepoint, Teams as well as an aptitude for learning and using new digital tools and databases
• Experience with working for or volunteering with the Red Cross Red Crescent an added value

Personal profile

• A structured, independent, and proactive approach to tasks
• Strong coordination skills
• Excellent communication skills
• Ability to meet deadlines, multi-task, and work well in a fast-paced environment
• Strong team-player skills and ability and desire to work independently
• Excellent writing skills and ability to communicate precisely orally and in writing
• Experience from working with people with different cultural backgrounds is an advantage
• Prepared to contribute to a positive working environment

Background

The IFRC PS Centre is a delegated function of the International Federation of Red Cross and Red Crescent Societies, hosted by Danish Red Cross. It aims to improve mental health and psychosocial well-being through operational assistance, capacity development of National Societies, competence development of staff and volunteers, knowledge generation and knowledge sharing, and communication and advocacy.

The IFRC PS Centre is a small and lively Centre with an international atmosphere. Our working language is English. While we are ambitious in our wish to support the 193 National Societies of the Red Cross and Red Crescent worldwide and influence the global MHPSS agenda we also pride ourselves in maintaining a warm and supportive team environment. We work in accordance with the Danish Red Cross rules and regulations and we respect the need for a good work life balance.

Employment Conditions

Danish Red Cross is the legal employer and the duty station will be Copenhagen. The assignments will commence 1 May 2024, or soon as possible. The contract is a one-year contract with the possibility of extension.

Salary level and benefits will be in accordance with the Danish Red Cross’ Staff Agreement with AC/HK. The position is classified for salary between DKK 40-45.000 per month incl. pension (17,1%), and according to qualifications and experience.

Hiring manager’s name: Pia Tingsted Blum, Head of Operations Unit, IFRC PS Centre.

For further information about the position please write to Pia Tingsted Blum, ([email protected]) or Nathalie Helena Rigall , Project Manager ([email protected])

Application and CV in English are accepted only through our online recruitment system. Please apply here on this website. Only motivated applications will be accepted.

The deadline for applying is Thursday 13^th March 2024. First round of interviews are expected to be held online or in person Friday 15^th March, 2024.

Red Cross

Join us. Together we can make a world of difference. The Red Cross is always present. We are the largest humanitarian organisation in the world and for 150 years we have helped alleviate people through wars and disasters, diseases and loneliness. Most countries have signed an agreement which gives the Red Cross Red Crescent Movement a unique position and mandate to provide aid regardless of nationality, race or political views. We currently count 11 million volunteers in 192 countries. We are part of your local community no matter where you live. When disaster strikes, we are there.

Application deadline: 13/03/2024

Expected start date: As soon as possible

Location: Copenhagen

Contacts: Pia Tingsted Blum, [email protected]

Company homepage: www.pscentre.org

Office address: Hejrevej 30 GF 2400 Copenhagen

Apply now